According to recent studies, the average office worker generates 2 lbs of paper waste per day. A midsized company with 1,000 employees produces 30 million pages of paper per year, which equals the cutting down of 1,369 trees and produces approximately 300,000 pounds of CO2 per year.

Implementing an electronic documentation system can improve office efficiency and productivity but is not the whole story. Optimisation of business performance and the streamlining of workflow and processes is a precursor of reducing the quantity of paper used whilst maintaining productivity. The key to improving office efficiency is to align technology with organization.

Advantages of going paperless in your office:

• It significantly reduces the amount of time it takes to locate and retrieve documents within the Knowledge Repository.

• Sharing of documents is simplified. Accessed from the shared network multiple users can utilize the document simultaneously.

• It eliminates the requirement for duplicate files and can provide mandatory version controlling.

Some more advantages of going paperless in your office:

• There are recognized savings in the amount of paper supplies that the office consumes which can help not only the budget but also the environment.

• You can email documents rather than having to fax or mail them which can further reduce costs associated with office supplies and postage.

• If backup are handled regularly, and all data is stored in separate physical locations then you can be assured of full data redundancy.

• Enhanced security can be realised given that multiple hard copies of sensitive company documents can be avoided, and access can be easily controlled via permissions and authentication.

• Hard drive space is considerably less expensive than physical storage space and the gap is increasing everyday.